UTSA Housing Move-In/ Move-Out
Spring 2025: Move Out
Move-Out Date:
- May 16, 2025: All residents must be completely moved out by noon.
- Extension: Students with late finals on May 16th have until noon on May 17, 2025 to move out.
- Extensions outside of the May 17th date must be requested by April 1st and is situation based. If approved, students will be charged an additional cost for the additional stayed days
Move-Out Instructions:
- If a student has a hard key or temporary card (not their UTSA One Card) they must turn them back into their community's front desk
- Students can request a walkthrough of their unit by staff by going to their community's front desk between the hours of 10am-2pm or 4pm-8pm during finals week. This walk will not assess for damages and is more to cover that all belongings and trash have been removed.
- All students must complete the checkout form on their housing portal. Failure to do so will result in a $75 improper checkout fee.
Resources Provided:
We aim to make your move-out process as seamless as possible by providing:
- Trash bins for disposal of waste
- Donation bins for items you no longer need
- Moving bins for transporting belongings
- Office hours during Finals Week (May 12-16) will be 8am-8pm
Note:
Staff and volunteers will not be available to assist during move-out. Please plan accordingly and take advantage of the resources provided.
Any items or trash left behind in units will be charged $25.
Summer 2025: Move In
All summer residents will be communicated about the instructions regarding their move in once they have been assigned to a space.
Summer 2025 (10 week):
- Move in date is May 23rd 9am - 4pm.
Second Session Summer (5 weeks):
- Move in date is June 30th 9am - 4pm.
Summer 2025: Move Out
All summer contracts end August 6th therefore student will need to move out then. More information will be provide to all contract holders regarding the steps they need to take to complete their move out.
Fall 2025: Move In
Fall move in for the 25-26 Academic Year is August 18th - August 22nd, 9am - 4pm.
Get Ready, Y’all—Fall Move-In is Coming!
We’ll be sending out a series of emails packed with everything you need to know before, during, and after you move in. From what to bring to surviving that legendary Texas heat, we’ve got your back. Keep an eye on your inbox so you’re fully prepped to hit the ground running (and sweating) this fall!
Move In Dates:
8/18 Monday - Alvarez Hall 1st & 3rd floors, Guadalupe Hall, Chisholm
8/19 Tuesday - Alvarez Hall 2nd & 4th floors, Chisholm Hall
8/20 Wednesday - Chaparral Village
8/21 Thursday - Chaparral Village
8/22 Friday - Laurel Village
Resources:
Move Out FAQs
Students must check out by 12:00pm, noon, the day following their last final exam during the contract period or by noon the day after the close of the contract period.
Students must:
- Change the thermostat A/C to 72 degrees
- Remove all perishable items - clean out fridges, cabinets, and drawers
- Remove all trash - take it to the dumpster's outside of the unit/hall
- Remove all personal items - double check all drawers and cabinet spaces
- Donate unwanted items - at designated locations within each community
- Close your blinds - make sure that all windows are closed and locked
After completely emptying and cleaning your unit, and you have vacated, please complete the Check Out Form on the housing portal home page.
Another option is for students to stop by their front desk for staff to check them out.
Failure to follow the check-out procedures will result in a $75.00 Improper Check-Out Fee.
Failure to clean your sleeping/shared space may result in housing charges being added to your account.
Below is a listing of chargeable items of damage that will be assessed in the event your room/unit is left unattended to:
- Cleaning Kitchenette $75 (Prices per unit and will be divided by number of roommates)
- Cleaning Living Room $50 (Prices per unit and will be divided by number of roommates)
- Cleaning Bathroom $75 (Number of roommates will divide prices per unit and)
- Cleaning Bedrooms $50 (Number of roommates will divide prices per unit and)
- Painting Walls $75 (Price is per wall and will be divided by number of roommates)
- Painting Ceiling $50 (Prices are per ceiling, per room and will be divided by number of roommates)
- Blinds (Prices vary based on size and will be divided by number of roommates unless it is a replacement in a bedroom)
- Carpets (Prices vary on size and whether it is a cleaning or replacement)
Other repairs and replacements are subject to cost and labor charges. These prices are to be used as a guide. They are subject to change without notice. The amount charged will be determined on a case-by-case basis. The charges are not all inclusive.
Yes, the bins will be made available for students to check out Monday - Friday, 8am-7pm for students to use.
Failure to return the bins in original condition will result in a $300 fee.
Students with a summer housing contract on file must complete the May Interim Housing Request Form, available on the "Application Status" page of their summer housing application. Please note that students will be charged the daily rate for the those additional dates until their summer contract starts.
Graduating students will be emailed the extension request form should they need to remain in their space beyond the standard move-out date. Students must submit the completed form to the Housing Office by April 15 in order for their extension request to be processed and approved for stay through their set Commencement date.
Students that choose to move out prior to the other residents of that unit, residents can request to document the condition of the common areas. An agreement between all the residents should be reached to determine who is responsible for any damages or potential cleaning charges.
If no agreement is reached or no documentation exists to guide the decision-making process, charges will be divided between all residents of the area. An incident report along with any necessary maintenance requests should be completed to document check-out conditions or agreements between residents.
The entirety of the contract amount will remain regardless of the date you checked out in accordance with the agreed upon contract.
Questions?
Email move-in or move-out questions to us at studenthousing@utsa.edu.
